Administrative Coordinator

Posted - November 12, 2019

Position posted November 12, 2019 – available until filled.

About Our Administrative Staff

The administrative staff at Balcomb & Green support both the practice of law and the firm’s business administration. We always strive for excellence in providing the highest quality client service, professional support, and administrative and legal work to facilitate the clients’ and business’s needs. Because of the diverse needs of the clients, attorneys, and business, Balcomb & Green’s administrative work is varied and can provide a high degree of challenge. This brings significant opportunities to grow and develop a variety of business and legal skills in multiple areas of interest through the support of the team at Balcomb & Green.

Position Summary

The Administrative Coordinator has the distinct responsibility of acting as the face of the company by screening all incoming calls to the main line, greeting everyone who walks into our lobbies, and serving as a central resource of information and assistance to employees across the firm. As such, the position requires an individual with strong common sense who is outgoing and highly professional in speech and appearance, who enjoys and has an affinity for providing excellent service, and who is coachable and continually seeks out ways to grow and improve. An ideal candidate is open to working a structured schedule, is flexible working on a variety of tasks, and thrives in a dynamic environment where no two days are quite the same.

Salary ranges between $40k-60k depending on experience. Benefits include individual health insurance with HSA, 401(k), and a flexible leave policy.

Responsibilities Include

  • Answer and direct all internal and external calls that flow through reception
  • Monitor all guest arrival and departures while ensuring an excellent client experience
  • Provide concierge services for clients and staff and serve as a central-information resource to the firm
  • Partner with the Business Manager to ensure best practices and processes are always employed
  • Work on administrative projects that advance the goals of Balcomb & Green and its clients

Position Requirements

  • Strong customer service focus and passion
  • Common sense thinker who can apply sound judgment in new or ambiguous situations
  • Highly organized and effective ability to prioritize in a fast paced environment
  • High degree of composure and social skills
  • Professional and empathetic
  • Ability to assess and recommend process improvements
  • Excellent written and verbal communication skills
  • Open-minded, questioning, and reflective—someone who is comfortable giving and receiving feedback
  • Proficiency in Microsoft Office programs (Outlook; Excel; Word) and a general affinity for learning new software tools
  • Relevant work experience and/or Bachelor’s degree preferred but not required

Balcomb & Green is an Equal Opportunity Employer.

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